Council struggles with roles

By MARCIA NELESEN ( Contact )   Tuesday, June 10, 2008
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— A string of sometimes-testy e-mails was behind a Monday city council decision to set a study session to more clearly define the roles of council members and city manager.

After last Tuesday’s press conference concerning General Motors’ closing, Councilman Tom McDonald e-mailed City Manager Steve Sheiffer and asked what guidelines should be used to decide the city’s public face at various functions.

He noted that five of seven council members were at the GM press conference.

“How did you end up at the front table rather than the council president or any other council member?” he asked.

McDonald, who copied the other council members, said he had been told during his recent council orientation that the council president should represent the city at special events and certain functions.

Council President Amy Leaching wondered about the protocol, as well.

Councilman George Brunner chimed in, wondering why he wasn’t even given notice about the press conference.

Sheiffer wrote back that Tuesday was a day of crisis and overwhelming.

“Yesterday, I did my job,” he wrote. The city manager is the chief executive officer of the city and thus the city’s spokesperson, Sheiffer added.

He apologized for not notifying council members about the press conference, but said again that the city was overwhelmed.

Councilman Russ Steeber then wrote: “Are we as a council so shallow that we need to inflate our egos by being on stage?” He acknowledged commenting to other council members about Sheiffer being on stage by the governor when (Sheiffer) originally said he was going to be in the background, but Steeber said he then noticed Sheiffer had walked in with the governor.

McDonald chided Steeber, saying his insulting tone was uncalled for.

“This is not an issue of ego or who got to sit on stage,” he said.

McDonald reiterated that Sheiffer had told the new council members they were the figureheads for the city.

“He (Sheiffer) said past councils have not accepted that responsibility, and that he has at times had to step up, but that he did not want to do that.

“We are elected by the people to represent the people and that is our responsibility,” McDonald wrote. “The Gazette has previously chastised the council for shirking its responsibility and relying on the city manager to be the figurehead.

“In being new to this whole process, I think I can understand why our city manager would think he has all these additional powers that truly belong to the council. If past councils have thought and acted like you, then our councils have let down the voters of our city.”

Steeber said he respectfully disagreed, and that the council hires the manager to be the face of Janesville.

“He is the city’s representative … Frankly, I don’t think that there is any one of us that could do what we hire a city manager to do, be the city’s chief executive officer. Future city managers will have the same charge and will be that same figurehead.”

The two different views will likely set the stage for the future study session, which is yet to be scheduled.

Sheiffer on Monday suggested the council wait to have the discussion until a new manager is hired this fall.

But members said they need to figure out for themselves the roles of the council members before they interview manager candidates.

Steeber said the council must give the manager clear direction because past council members have taken part in the good things—such as ribbon cuttings—but deferred the bad, perhaps thrusting that responsibility on the manager.

“We’ve put the city administration and manager kind of on the hot seat and they’ve taken the heat for us,” he said.

Councilman Bill Truman said he was “burning since last week about this.”

Council members aren’t available all hours of the day, and Truman said he views the city manager as the chief executive officer and the first line of communications for the media and other government officials. The manger should be the one to sit on the stage and to promote the community, he said.

Loasching said this is a new council and some members possibly feel differently about their responsibility to the community and may want more active roles.

Sheiffer said he agrees that everybody can work together to improve communication.

Said Brunner: “We’re talking about a city council that is trying to struggle and define its roles.”

But Sheiffer said the council might have to change the city’s charter if its members want more responsibility. He insisted members wait to talk to city attorney Wald Klimczyk when he returns from vacation.

LISTENING SESSIONS

More than a dozen residents showed up for the city council’s first informal listening session before Monday’s meeting.

The council spoke with residents for more than an hour about issues ranging from a lack of parking at the Janesville Senior Center to the need for a skateboard park.

All the council members were present by 6:15 p.m.

The council has scheduled the sessions to improve communication with the public. It has scheduled similar sessions at 6 p.m. before the council meeting scheduled the second Monday of each month.

IN OTHER BUSINESS

In other business, the Janesville City Council on Monday:

n Approved the city’s parks and open spaces plan, a guide that recommends the city continue to exceed national and state ratios for parkland per resident.

One resident, K. Andreah Briarmoon, spoke against the plan, citing in part the city’s seeming inability to care for the parkland it already has.

-- Voted against changing an ordinance to increase the number of city liquor store licenses.

Russ Steeber and Bill Truman suggested changing the ordinance to a license for every 2,500 people, for a total of 25. The ordinance now allows a license for every 3,500 people, for a total of 18.

Steeber said he knows of at least two parties interested in licenses, including Sam’s Club.

Steeber, Truman and Yuri Rashkin voted to approve the change, saying increasing the licenses would aid business willing to invest in the community and encourage growth.

But George Brunner, Tom McDonald, Kathy Voskuil and Amy Loasching voted against the change, and one of the reasons was to protect existing businesses.

“I know it is our responsibility as council members to look for ways to grow the community,” Loasching said. “It is also our responsibility as council members to look (after) the community members already here. There already is a lot of competition for those liquor stores, and I think with that competition, in these economic times, this ordinance change could put some of our existing businesses out of business.”

-- Approved outdoor seating for Hammy’s at 2131 Center Ave. But the council required the owner to install a sound barrier and move the motorcycle parking away from neighbors who complained about noise. The council also forbade music and required the patio to close at 10 p.m.

-- Approved outdoor seating at Hhffrrrggh, 731 S. Wuthering Hills Drive, with live music allowed until 10 p.m. and stereo music until midnight.

-- Waived the $908 permit fees the Jaycees were to pay for their annual Fourth of July celebration. The council waived the fee last year when the group was in financial trouble, and several members warned Monday that this likely would be the last year it would be so generous.

Brunner said the city already spends money on the celebration by donating the cost of the police.

Waiving the fee is “not fair to the other non-profits who also do great things … that many of our community members benefit from,” Loasching said.

Steeber, Loasching and Rashkin voted against waiving the fee.

reader COMMENTS
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(28)
gazettefan
Jul 28, 2008 at 1:21 p.m.
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Yes, that the city manager is like a CEO doesn't mean he outranks the council and the council president. And, yes, he serves at the pleasure of the council who serve at the pleasure of the electorate. Meaning: Sheiffer has been our city manager for over twenty years as a result of the will of the electorate.

How does this clarification justifiy converting to a politically charged councilmembers-elected-by-district system and a politically charged mayoral system?!

jp53545
Jun 14, 2008 at 12:24 p.m.
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Yes, the City Manager is the CEO, however, he does NOT out-rank the Council President who is elected by the people. The Manager only serves at the pleasure of the Council, not the other way around.

If this kind of nonsesne isn't another argument for coucilors elected by district rather than at-large, and an elected Mayor then I don't know what is.

Scheiffer is a well-paid pencil pusher who has been able for lo these many years to push past councils around. His job is only to do the council's bidding. That's it.

The Council President comes ahead of the pencil pusher with respect to protocol.

Devilsadvocate
Jun 12, 2008 at 12:09 a.m.
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I must have missed something I thought Brunner was council president. Sometimes hard to keep up on all this :)

Seabee
Jun 12, 2008 at 12:04 a.m.
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I struggle with doughnuts. The doughnuts usually win.

JohnDoe
Jun 11, 2008 at 11:41 p.m.
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Kinda like Mike Sheridan living in two districts?

rainbow
Jun 11, 2008 at 3:21 p.m.
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It's kind of hard for the council president to be there when she doesn't even live in Wisconsin anymore!!!!! Yup, she took a new job with GM. She now lives by chicago durning the week and most weekends.
Now can someone please tell me how our council president can have the city of Janesville's best interest at hand when she doesn't even live in Wisconsin?
PS. She is still a Wisconsin resident, She LIVES in Illinois!!!!

localboysince1968
Jun 11, 2008 at 12:07 p.m.
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I have to go with the city manager's position. I am sure if he DIDN'T show up for the press conference, the pack of wolves would be nipping at his heels. The guy just can't win. I believe they both should have been there, but especially the city manager who most people can relate to. I am sure that Gov. Doyle couldn't even name half the council, but I am sure he knows the city manager. I think the council individuals who are making this a big deal need to pick their battles.

leaderofthepack
Jun 11, 2008 at 9:42 a.m.
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Saying that Tuesday was a day of crisis and overwhelming and then not allowing the core parts of city government to be seen as a solid front for the city is pathetic and egotistical. The Sheiffer regime is almost over and then maybe we can get someone in here that is willing to work with and for the city, not the other way around. If someone is going to take the "It's my way or the highway" approach to managing, then they need to know that the end results, good or bad, will be their measuring stick.

I am glad to see Tom McDonald speak up for the "voters" in Janesville and not worry if he bruises a few egos. Sometimes the truth hurts, but that hurt isn't anywhere close to the hurt that's being put on all of the hard working families in Janesville, GM related or not. I hope Tom and the rest of the council will begin to work with and not for the new city manager.

MooShoo
Jun 10, 2008 at 10:29 p.m.
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It is a time of change and high anxiety. The incumbent City Manager retires in September. The new City Council wants to show leadership. The natural tension that exists between the "executive" branch of government, and the elected "legislative" branch of government is exacerbated by the recent announcement by GM. This is testing of political will and not a failure of our form of local government. What matters is that the Council and the City Manager exhibit leadership and come up with a plan to deal with the pending local economic crisis. I expect these compentent, qualified and intellegent people to come up with a plan and deliver.

cjjs35
Jun 10, 2008 at 10:15 p.m.
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I have less whining from my kids on who sits where in the van. Now I have to read about adults complaining about where they have to sit or stand...... Come on grow up shut up and do the job you were elected to do and quit trying to get face time on the front page of the Gazette.

Cathy924
Jun 10, 2008 at 9:30 p.m.
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I'm wondering if all council members were part of the e-mail exchanges and, if so, is that a violation of the Open Meeting Act? My town has a paid Administrator and our elected officials are a President (Mayor)and six Trustees. To remain compliant with the Act, a majority (3) may not be involved in an e-mail exchange or for that matter, discuss city issues when randomly meeting. Janesville have the same rules? simply curious...

turkeyman
Jun 10, 2008 at 5:44 p.m.
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So when the City Council ask Mr Sheiffer to hold off hiring & firing in order to let the new City Manager do it. He is offended & refuses.

When the Council wants a study session on his duties. Sheiffer “suggested the council wait to have the discussion until a new manager is hired this fall”.

Zoom
Jun 10, 2008 at 5:31 p.m.
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I'm wondering who leaked the emails to the press.

Devilsadvocate
Jun 10, 2008 at 5:04 p.m.
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I agree with Russ Steeber. The city manager is hired by the council to represent the city in such matters. Councilman are little more than politicians and if their egos demand, they can seek their own lime light, not be dependent on the city manager to provide a staging for them. I don't see it as the councils business to protect existing liquor stores from competition, by limiting liquor licenses. Sam's Club is undoubtedly the competition everyone is afraid of. The whole thing "smacks" of a small town attitude. A major retailer offering consumers low prices should not be denied a license, to benefit existing business.

MSouthers
Jun 10, 2008 at 4:57 p.m.
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Look at the job responsibilities, the Constitution, and U.S. history. There are three branches of government....executive, legislative, and judicial. The legislative branch passes the law of the land, has budgetary authority, and provides a check on the executive branch. In Janesville's form of government, who does that? The city council. Much like Congress is the "People's House", the city council is elected by us to be our voice. We may not agree with them all the time, but who agrees with any elected legislative official 100% of the time. Given this analogy, what role would you expect the Speaker of the House (in our case Council President) have? Limited.

Then who is the executive branch which cares our the law of the land...why the City Manager. Much like the President of the United States, he is responsible for executing what the legislature passes via laws, budgets, etc.

Who should be the spokesperson....the City Manager or the Council President? Long term it should be the City Manager for a steady, consistent, professional message to everyone including residents and businesses. A Council President is selected based on the criteria of the longest person not having the job. What qualifies them to be a public speaker for the city.

As it applies to the GM announcement, the answer is both (the City Manager and Council President) should be involved. Both acknowledging the need to work together as representatives of the executive and legislative branch to get through this time.

Any council members that want to be part of the executive branch are strongly encouraged to apply for the City Manager job else do what you were elected to do.

tallman
Jun 10, 2008 at 1:54 p.m.
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Let me get this straight. The CEO/City Manager in Janesville does not answer to or report to the Board Chairperson/Council President who represents the board members/taxpayers? If so why have a council and council president? Would it not seem mandatory for the CEO to inform the Chairperson of his/her actions on behalf of the compnay? If not, that is what's referred to as a "Loose Cannon" or going "willy nilly". Come on, the City Manger has an obligation to immediately contact the Council President and inform of the news conference to receive direction and attendance expectations. This is a "No Brainer" and all council members should be upset and the board president should be livid. If Sheiffer on the other hand owns and runs Janesville as an LLC, he shouldn't have to answer to anyone.

Jdowd
Jun 10, 2008 at 1:46 p.m.
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I don't see anything wrong with investigating the structure of government and the responsibilities for the city manager and council. This is a good debate to have. Lets try having it by not personally attacking people, but debate on the merits of the proposals from citizens and councilmembers. I find all city councilmembers to be people who are interested in improving their community.

JvlResident
Jun 10, 2008 at 1:07 p.m.
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If you watched the meeting on JATV12 clearly MacDonald is looking for some sort of celeb status. Our city manager is paid well to do his job. I expected him to be there. MacDonald implied he only should have been there if no council members could have. How crazy!

tallman
Jun 10, 2008 at 12:31 p.m.
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Said it before and here it is again. Sheiffer has way to much power as city manager. Janesville needs a MAYOR who works with and executes the councils direction. Sheiffer has been making way to much money and works for and represents wealthy influential groups first and foremost. He understands how to cater to these specific groups to keep his job. Steeber knows and is used to the submissive leadership style of management. Council memebers need to stand up and demand the leadership role they have as representatives of the people. What happens is that a City Manager takes on the self proclaimed CEO which is, High Salary, Untouchable by the taxpayers, protection by the wealthy, and basically if allowed becomes a dictator. I think we have a US President like that right now. Congress much like Janesville's past councils have not held the leader accoutable as they are voted to do. Get a MAYOR/COUNCIL city leadership so that the people have more say in how their city's direction goes or they have the opportunity to vote them out. If Janesville residants don't stand up and take charge then sit back and take whatever you get period!!

janesvillean
Jun 10, 2008 at 11:32 a.m.
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We have to remember that the council is a collective executive, but the city manager does have a job definition (I'm sure they have one on file that's 10 or 20 pages long). I'm not sure what the objection to him representing the city at a press conference is. At the same time, he should defer certain questions to the council, as he does not SET policy, and that's an area where the council should raise objections when a line is crossed. I don't know if he did this, but Steve is known for speaking his mind. Perhaps there could have been a better attempt to get all seven councillors to the event. Probably there should have been either the president or vice president of the council at the table. But Steve would have been much more prepared to answer any given question.

thetruth
Jun 10, 2008 at 11:31 a.m.
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I second whydoyouask’s comments. Bravo to Councilman McDonald! It appears we now have a Councilperson willing to stand up to the administration and stand for the residents of this city. It certainly took some gumption to call out the city manager like he did but I have a feeling these undermining actions such as what the city manager did here have been going on for a long time. Shame on Councilman Steeber for his comments regarding people’s “egos.” Clearly this was not the case. There are obviously a number of Councilpeople (who are elected by us citizens to represent us, unlike the City Manager) who do not only want to represent the city at “ribbon cuttings” as Councilman Steeber stated, but in times of crisis such as the unfortunate GM news.

Unidentified
Jun 10, 2008 at 11:30 a.m.
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I'm not feeling comfortable with the council arrangement during such an important time in Janesville's history. That is not to say I don't think they've served Janesville well in the past. However, now we need solid professional, experienced, and schooled city representatives to help get us to the next phase of our development. I fear our current situation will become overwhelming under the current arrangement.

ChsMkr
Jun 10, 2008 at 11:19 a.m.
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I applaud Councilman Steeber as I believe his assessment is indeed the most accurate of the group. The city manager belongs at the table. The council president may be there as well, but certainly not the whole council. Having been at the last neighborhood listening session, I believe that the relationship between this new council and old administration is way more contentious than it needs to be. Both sides need to sit back and ride out the remaining time until the manager's retirement. Roles can be defined when the replacement is in place.

username
Jun 10, 2008 at 11:10 a.m.
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Would a consulting firm help in situations such as this???

whydoyouask
Jun 10, 2008 at 10:46 a.m.
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I applaud Councilman McDonald for taking the initiative and raising these questions. For far too long, city council members have shied away from their elected responsibilities -- representing the citizens of Janesville -- and allowed Sheiffer and other staff to play those roles.

I understand that previous councils might have, as was indicated in the above story, only shown up for the good news and buried their heads in the sand when bad news arose, but McDonald's actions indicate that he is willing and able to represent the city in good times and bad.

I do not know Tom McDonald personally, but did vote for him because his public comments and campaign materials painted him to be exactly what he has shown he is during his two-plus months on the council -- a dedicated public servant who wants to stand up for the best interests of the city and its residents. Unless he shows otherwise, he has my vote for as long as he'd like to keep throwing his hat into the ring.

Long_Time_Gone
Jun 10, 2008 at 10:31 a.m.
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Mr. Steeber sounds like a golfing buddy to Mr. Sheiffer.
*
Anyone think Mr. Sheiffer's real motive in getting close to Gov. Doyle is a future appointment to something, something to play with during retirement?

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